Free Template
Business
Guest Outreach Email Templates for Business Podcasts
A guest outreach email templates optimized for business podcast formats and audiences.
Guest Outreach Templates
Initial Outreach Email
Subject: Podcast Guest Invitation - Your Podcast Name
Hi Name,
I'm Your Name, host of Podcast Name, a podcast about brief description. We reach audience size/description.
I've been following your work on specific topic/project and would love to have you on the show to discuss specific angle.
Episode Details:
Topic: Proposed topic
Format: Length minute interview/conversation
Recording: Remote via platform
Audience: Who listens
Would you be interested? I'm flexible on scheduling and can work around your availability.
Your Name
Podcast Name
Website
Follow-Up Email (1 week later)
Subject: Re: Podcast Guest Invitation - Quick Follow-Up
Hi Name,
Just following up on my previous email about appearing on Podcast Name. I understand you're busy!
To make it easy, here are a few options:
I can send potential questions in advance
Recording takes just time via Zoom/Riverside
We can schedule at your convenience
No pressure either way - just wanted to make sure my email didn't get buried.
Best,
Your Name
Guest Confirmation Email
Subject: Confirmed: Guest Name on Podcast Name - Date
Hi Name,
Thanks for agreeing to join Podcast Name! Here are the details:
Recording Details:
Date: Date
Time: Time with timezone
Duration: Length
Platform: Link to Zoom/Riverside/etc
Before Recording:
Please use headphones if possible
Find a quiet space with minimal echo
Test your microphone beforehand
Topics We'll Cover:
Topic 1
Topic 2
Topic 3
Let me know if you have any questions or need to reschedule.
Looking forward to it!
Your Name
Example for Business Podcasts
Example Episode: Outreach to Startup Founder
Summary: Template for inviting a startup founder to discuss their company journey and lessons learned.
Business-Specific Tips:
Research their company's recent milestones or funding
Propose specific business topics that align with their expertise
Mention relevant episode metrics (downloads, audience)
Offer cross-promotion opportunities
How to Use This Template
1Personalize the subject line and opening with the guest name
2Research the guest and mention a specific episode or work of theirs
3Clearly explain what makes your podcast a good fit
4Include easy next steps for the guest to respond
Related Templates
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Other Versions
Get this template for other podcast types: