Free Template
Interview
Guest Outreach Email Templates for Interview Podcasts
A guest outreach email templates optimized for interview podcast formats and audiences.
Guest Outreach Templates
Initial Outreach Email
Subject: Podcast Guest Invitation - Your Podcast Name
Hi Name,
I'm Your Name, host of Podcast Name, a podcast about brief description. We reach audience size/description.
I've been following your work on specific topic/project and would love to have you on the show to discuss specific angle.
Episode Details:
Topic: Proposed topic
Format: Length minute interview/conversation
Recording: Remote via platform
Audience: Who listens
Would you be interested? I'm flexible on scheduling and can work around your availability.
Your Name
Podcast Name
Website
Follow-Up Email (1 week later)
Subject: Re: Podcast Guest Invitation - Quick Follow-Up
Hi Name,
Just following up on my previous email about appearing on Podcast Name. I understand you're busy!
To make it easy, here are a few options:
I can send potential questions in advance
Recording takes just time via Zoom/Riverside
We can schedule at your convenience
No pressure either way - just wanted to make sure my email didn't get buried.
Best,
Your Name
Guest Confirmation Email
Subject: Confirmed: Guest Name on Podcast Name - Date
Hi Name,
Thanks for agreeing to join Podcast Name! Here are the details:
Recording Details:
Date: Date
Time: Time with timezone
Duration: Length
Platform: Link to Zoom/Riverside/etc
Before Recording:
Please use headphones if possible
Find a quiet space with minimal echo
Test your microphone beforehand
Topics We'll Cover:
Topic 1
Topic 2
Topic 3
Let me know if you have any questions or need to reschedule.
Looking forward to it!
Your Name
Example for Interview Podcasts
Example Episode: Outreach to Author for Book Discussion
Summary: Template for reaching out to an author about discussing their new book on your interview podcast.
Interview-Specific Tips:
Reference specific chapters or ideas from their book
Mention similar guests you've had for credibility
Offer to help promote the book to your audience
Include your podcast's reach and demographics
How to Use This Template
1Personalize the subject line and opening with the guest name
2Research the guest and mention a specific episode or work of theirs
3Clearly explain what makes your podcast a good fit
4Include easy next steps for the guest to respond
Related Templates
Related Guides
Other Versions
Get this template for other podcast types: